Tutorial 23 - Updating Subledgers
You have now created three Subledger Templates: Misc, Stock, and Trade. You have also configured a number of Procedures for the Trade Template. In this Tutorial, you will be populating Subledgers with minimal data. The Misc Subledgers will be entered with local data. The Stock Subledgers consists of linked fields only and derive their data from the Invent Global table. The Trade Subledger is a combination of local and linked data deriving some of its data from the Names and Terms Global Tables. The Trade Subledger Template will hold both Customer and Vendor data; in this Tutorial you will declare two Customers also as Vendors.
Exercise 23 - 1, Data for the Misc Subledgers |
If Prefix 3 and GL 870 is not the desired target, click on the Set GL account button. This will display the Select controlling account panel listing all the account combinations to which the Misc Template is attached. Make your selection and press the OK button. |
This will update the Title bar with your selection. You are now ready for your data entry. When all subledger accounts have been added for Account 1-790, select the next Control Account. |
1. | Launch the General Data Entry application. | |
Select Misc from the Subledger area of the Open Table panel. | ||
Click on the Set GL account button, if necessary, and select the desired Control Account from the Select controlling account panel. | ||
2. | Enter these Misc Subledgers shown in Control Account - Numeric ID - Description order: Advertising |
2-710 | 1 | Yellow Pages | |
2-710 | 2 | Web Site | |
2-710 | 3 | Periodicals | |
2-710 | 4 | Daily Newspaper | |
3-710 | 1 | Yellow Pages | |
3-710 | 2 | Web Site | |
3-710 | 3 | Periodicals | |
3-710 | 4 | Daily Newspaper |
Communications |
1-790 | 1 | Telephone | |
1-790 | 2 | Fax | |
1-790 | 3 | Internet E-mail | |
2-790 | 1 | Telephone | |
2-790 | 2 | Fax | |
2-790 | 3 | Internet E-mail | |
3-790 | 1 | Telephone | |
3-790 | 2 | Fax | |
3-790 | 3 | Internet E-mail |
Professional Fees 1-850 1 Accounting & Audit |
1-850 | 2 | Consultants | |
1-850 | 3 | Legal Fees |
Repairs & Maintenance |
1-870 | 1 | Leasehold | |
1-870 | 2 | Office Equipment | |
1-870 | 3 | Furniture & Fixtures | |
2-870 | 1 | Leasehold | |
2-870 | 2 | Office Equipment | |
2-870 | 3 | Furniture & Fixtures | |
2-870 | 4 | Warehouse Equipment | |
3-870 | 1 | Leasehold | |
3-870 | 2 | Office Equipment | |
3-870 | 3 | Furniture & Fixtures | |
3-870 | 4 | Warehouse Equipment |
Shareholders' Loans |
1-375 | 1 | John Dough | |
1-375 | 2 | Jane Dough |
Exercise 23 - 2, Data for the Stock Subledgers This Template contains no local data but derives its data from the Invent Global table. The Stock Template is attached to these Control Accounts: |
When entering data into this Template, simply enter the Product Code into the Product Code field and STEPforward will locate the record in the Invent Global table and link up the record, displaying data in all of the linked fields. In the event that no match is found STEPforward will give you the opportunity to add your Product Code as a new one; if this is your wish, click on the Add New button. However, if you don't know the Product Code and you don't wish to add a new one, click on Add new button anyway. This will display the Invent General Data Entry window: click on the Find button (this will display the Find records panel), press the Do button (this will load all Products in no specific order into the Invent General Data Entry window's record browser) - or specify the Search Criteria and Sort Order before pressing the Do button. Look up the desired Product Code and enter it into Stock Template. |
1. | Select Stock from the Subledger area of the Open Table panel. | |
Click on the Set GL account button, if necessary, and select the desired Control Account from the Select controlling account panel. | ||
2. | Enter these Stock Subledgers shown in Control Account - Numeric ID order: Inventory |
2![]() | 311321, 311322, 422654, 422655 | |
3![]() | 311321, 311322, 422654, 422655 |
Revenue |
2-510 | 311321, 311322 | |
3-510 | 311321, 311322 | |
2-520 | 422654, 422655 | |
3-520 | 422654, 422655 |
Cost of Sales |
2-610 | 311321, 311322 | |
3-610 | 311321, 311322 | |
2-620 | 422654, 422655 | |
3-620 | 422654, 422655 |
Exercise 23 - 3, Data for the Trade Subledger The Trade Template is attached to these Control Accounts: 1-112 Accounts Receivable and 1-308 Accounts Payable. |
1. | Select Trade from the Subledger area of the Open Table panel. | |
Click on the Set GL account button and select the 1![]() | ||
2. | Enter these Trade Subledgers shown in (Last or Corporate) Name, Payment Method, Account Information, if applicable (Institution, Transit, Account or Number, Expires) order, pick your own Extension numbers. Enter the Name (this will cause the linked data to be loaded from the Names Global table). |
Cole | Visa | 4510 5014 8020 6020, 0300 | |
Leathley | MasterCard | 5191 2311 1205 5552, 1299 | |
Aquila | PAP | 001, 27908, 1103 621 |
Marakon | Terms (Code 2) |
In addition, add these (do not bother with an address, etc.): |
MasterCard Center | Terms (Code 3) | |
Visa Center | Terms (Code 3) | |
PAP Center | Terms (Code 3) |
When you enter these Names into the Last or Corporate Name field, you will be confronted with this Attention panel: |
Click on the Add new button, this will display the Names Global General Data Entry window with the Name (e.g. MasterCard Center) already pre-loaded. Complete the Names Global entry, you will be returned to the Trade Subledger General Data Entry window, and complete the Trade Subledger entry. |
3. | Click on the Set GL account button and select the 1![]() | |
4. | Enter Putumayo into the Last or Corporate Name, select Terms as the Payment Method and 4 as the Terms Code. Now add these Vendors which have not as yet been set up in the Names Global table. You can either do it in a two step effort i.e. select Names from the Global area of the Open Table panel, add the names, followed by select Trade from the Subledger area of the Open Table panel and entering the names (link) and required Terms (use Code 2 for all new Vendor Names); or, work directly from the Trade Subledger General Data Entry window and use the Add new method just described in step 2 above. All Entity selections are Corporate. For the sake of simplicity, let's skip the Telephone, Fax, and e-mail data: |
Corporate Name: | Daily Rag | Address: | 40 Pearl Street NW | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T3W 4Z8 | |
Corporate Name: | Business Journal | Address: | 25 Broadway | |
City: | New York | State: | NY | |
Country: | USA | Zip: | 10004-1064 | |
Corporate Name: | TelAll | Address: | 813 - 6 Ave SW | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T2P 1A1 | |
Corporate Name: | Green Acres | Address: | RR1 | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T2J 0A0 | |
Corporate Name: | Hoist & Bearing | Address: | 123 - 52 St SE | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T2L 3P4 | |
Corporate Name: | Mr Fixit | Address: | 123 - 1 St SE | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T2G 3P4 | |
Corporate Name: | Delight & Cowper | Address: | 1600, 549 - 6 Ave SW | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T2P 3C5 | |
Corporate Name: | Jones, Jones & Jones | Address: | 2300, 120 - 4 Ave SW | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T2P 7C2 | |
Corporate Name: | Bits & Bytes Galore | Address: | 212, 4275 Blackfoot Trail SE | |
City: | Calgary | State: | AB | |
Country: | Canada | Zip: | T2G 8T8 |
Go To |
![]() | Tutorial 24 - Transaction Procedures for the Common Transaction Template | |
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